State of Hawaii

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at State of Hawaii

Posted: 10/14/2019
Job Reference #: 2469188
Keywords: clerical, office

Job Description

Overall Job Objective

Recruitment Information

Recruitment Number 219325 

Note: The starting monthly salary is at the minimum rate of pay advertised above.

This continuous recruitment may be closed at any time.  The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

This position is located in the Department of Human Services, Personnel Office, Records and Support Services Staff and is responsible for the review and processing of all human resources transactions to insure that legal and procedural requirements are met.  Duties and responsibilities include determining the nature of the action and citing the legal authority for the human resources action (Employee Personnel Action Report); determining salary adjustments based on various legal and contractual provisions on pay administration; and explaining to departmental staff the State and Departmental Human Resources Rules and Regulations and contract provisions relating to types of appointments, adverse actions, temporary assignments, performance ratings, pay administration, leaves of absence, vacation and sick leave, hours of work, overtime, separations, etc.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

General Experience: One year of progressively responsible general office clerical experience.

Specialized Experience: Three years of experience in an office where the work required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements.

Selective Certification - Personnel and Pay Transactions: Of the three (3) years of human resources clerical work experience required for the class, at least one (1) year must involve the substantive preparation and processing and/or auditing of pay and human resources transaction forms, and providing clarification and interpretation of human resources rules and regulations and contract provisions.  The work experience must demonstrate knowledge of local governmental (i.e., State, Judiciary, City and County of Honolulu, Counties of Hawaii, Maui and Kauai) statutory, collective bargaining, and executive order provisions and rules and regulations concerning pay and conditions governing pay; management and employee rights and privileges relating to tenure and seniority; paid and unpaid leaves; and normal, overtime and premium pay.  This work experience must have been at least comparable to the Human Resources Assistant IV class.

The Human Resources Assistant IV performs substantive human resources clerical work which requires an examination of the contents of documents and the exercise of judgment to determine the proper course of action.

Supervisory Aptitude: Some positions may require supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.


Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.  If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.  To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.  For more information, please click:

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.  In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.